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12 Questions You Should Ask a Wedding Decorator

By: Niagara Wedding Helper | August 2018

Niagara Wedding Helper - Wedding Directory - Decorating Services - Wedding Recpetion Table

You are now at the stage in your wedding planning process to start determining what your overall wedding day set up and décor is going to look like. You have checked out all the wedding magazines and websites to get inspiration from other weddings. You have been on Pinterest and have pinned your perfect fairy tale wedding together with beautiful ceremony displays, gorgeous centerpieces and the most stunning head table set-up possible. Now the question is how do you take this vision and turn it into reality? Although some couples take on this task themselves, it is not always optimal having to set up your own wedding. This is why hiring a Wedding/Event Decorating Company can be very helpful. A Wedding Decorator can take your wedding visions and turn them into the best reality possible, based on your budget. Not only do decorators usually have their own inventory when it comes to table linens, backdrops, décor accessories etc.; They know what is in season and where to source out the best flowers and supplies. So how do you know what decorating company is best for your wedding?


Below are 12 questions you should always ask a wedding decorator to help determine if they are the right choice for your wedding:

How many years have you been in business? Roughly how many weddings have you done all together? The more weddings that a company has worked, the more experience, knowledge and skill they usually have when it comes to dealing with different clients, wedding styles and venues.

Are the photos on the website of your own work from past weddings? Do you have a portfolio or another resource containing photos of your work? Sometimes companies display photos of things they can do, rather then photos of weddings they have actually done. It is always a good idea to make sure that all the photos and examples that you are looking at are of their actual work, and to look at as many photos as possible to get a sense of their full decorating ability. Also, if you have a design/style in mind for your own wedding, ask if they have done anything similar that you can look at.


Can you create the wedding design I am visioning within my budget? Make sure that you have a set budget when it comes to your wedding décor, and that you find out what exactly the company can do within that budget. Does the Decorator think your vision realistic is with your budget? If you have a smaller budget, ask the company what they can do to give your wedding the best decorating impact, getting as close to your vision as possible.

Does the price you have given me cover everything? Are there any additional fees that I should be aware of? It is always a good idea to make sure you know what the price a company has given you includes. You don’t want to be surprised with additional fees such as set-up, take-down and travel expenses. Make sure you understand everything in the contract, and when payment installments (if any) are due.

Are the décor items that you will be using yours? Or do you source them out elsewhere? Make sure you find out what type of items they have in their own inventory (i.e. table linens, head table backdrops, décor accessories, etc.) and what they need to source out. At the end of the wedding what, if anything, is yours to keep?

Have you worked at my Venue before? If not, do you do a site check prior to my wedding to view the space/layout? If a decorating company has experience working at your venue choice then they will have a better idea of how that venue functions, what the best décor layout for that space will be and how the venue staff operates. If a company has not worked with your venue before, this does not mean they are not going to do an amazing job at decorating this venue. It is a good idea in this situation, however, to find out if they have decorated similar spaces and if they do site checks to venues they don’t have experience working with.


How many events does your company book in one day, one weekend, and one year? You should always make sure that the wedding decorating company you are considering booking has enough time to spend on your wedding without having to rush off elsewhere. If they book multiple events close together, you should make sure that they will be able to give your wedding the attention it needs.

How many Decorators work for your company? Are you going to be designing and setting up my wedding or is someone else? This question relates back to the last question. If they book multiple events close together, do they have enough staff to be able to give your wedding the attention that it needs. Also, it is good to know if the person you are talking to is going to be the one both designing your wedding and setting it up, or if you will be dealing with multiple people. And, if you are dealing with multiple people, how is everything being communicated to each other so that everyone is on the same page?

Do you have insurance? This question is a must as you want to make sure that the decorating company you are going to be hiring is insured to cover any issues such as injury or property damage that may be caused by their décor set-up/take-down.

What happens if you, or the person in charge of decorating my wedding, is sick or is not able to make it to set-up my wedding? It is always a good idea to make sure the company you are hiring is going to have a back-up plan in case an unfortunate situation does arise.


How long does it typically take to set-up and tear-down? Make sure you find out how long a typical set-up/tear-down for your wedding décor vision will usually take and to make sure that your venue is able to allow enough time for the wedding decorator to come in and complete everything.

How does the company convey their ideas, renderings, and final designs? Make sure you know how exactly the decorating company is going to show you their design ideas for you wedding, making sure that they are on the same page as you and you wedding vision. Will they be conveying these ideas through sketches, storyboards, actual mock-ups etc.?


Hiring an event decorating company is a great way to make your wedding day visions become reality and to relieve the stress of setting all the décor up yourself. Like any other company or service you hire, it is important to know what types of questions to ask so that you are fully aware of what the company is capable of and has to offer. Although there are many questions you can ask a wedding decorator, the above questions will help to provide a base and give you a better idea of which company will be best for your wedding.



Check out the Decorating Services category in the Niagara Wedding Helper Directory to find a decorating company to take your wedding decor visions and turn them into reality!


For more inspirational wedding ideas, follow Niagara Wedding Helper's Pinterest poge!

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